Parents » Attendance

Attendance

Attendance During 2020-2021 School Year

 

To better support our students with attendance, the MHHS Administration would like to update all students and parents on the current school policies for attendance for the 2020-2021 school year.

In response to COVID 19, SB 98 defines “distance learning” as “instruction in which the pupil and instructor are in different locations and pupils are under the general supervision of a certificated employee of the local educational agency.” (Ed. Code § 43500.) SB 98 places a strong emphasis on teacher-student engagement in distance learning. 

Attendance Expectations 

All 

MHHS 

Students

  • Attendance will be taken daily during a student’s advisory/attendance period
  • Students who do not attend this daily session will be marked absent for the entire day
  • Students are expected to attend this session in addition to their other required daily courses
  • This attendance expectation is the same for all students in both the Hybrid and the Online Pathways.

Hybrid Student Expectations

(students with a combination of face-to-face and online courses)

  • Face to Face Class Expectations:
    • Students are expected to attend their scheduled live class sessions virtually while we are on distance learning.  
      • Students who do not attend assigned live sessions are considered absent and will be referred through a re-engagement process until their attendance improves
    •  Attendance will also be taken for asynchronous days by tracking work-completion on these days. 
      • Students who do not complete work on asynchronous days are considered absent and will be referred through a re-engagement process until they are back on track with all their work.
  • Online classes:
    • For the entire school year, students are expected to formally check in with each online teacher they have at a minimum of once a week. The online teacher will work with each student to schedule a meeting time. 
    • Aside from the weekly meeting, the expectation is that students follow their online schedule for work and course completion by completing the assigned work for each class every day.
    • Students should expect about 1 hour of online work per-day per-class to complete all assigned work
    • Students who do not complete work assigned each day are considered absent and will be referred through a re-engagement process until they are back on track with all their work.

Fully Online Pathway Student Expectations

  • Fully Online students must attend their daily live Advisory/Attendance period.
  • Students will be scheduled to formally check in with their online teacher once a week. 
  • Aside from the weekly meeting, the expectation is that students follow their online schedule for work and course completion by completing the assigned work for each class every day.
  • Students should expect about 1 hour of online work per-day per-class to complete all assigned work
  • Students who do not complete work assigned each day are considered absent and will be referred through a re-engagement process until they are back on track with all their work.


Definitions:


Synchronous Instruction:  Instruction that students participate in whether in-person or online that is a live session.  Students interact directly with the teacher and others in a live environment either online or in person.


Asynchronous Instruction:  Instruction that students participate in when not meeting live with the teacher or in a classroom environment.  Asynchronous instruction can include, but are not limited to:  pre-recorded videos or instruction, projects, homework, worksheets, virtual labs, etc.


Daily Virtual Attendance:  Attendance that will be taken each day for every student, both hybrid and online.  All students are required to attend this period on a daily basis, or they will be marked absent.  


Daily Work Completion:  MHHS will document daily student participation, both synchronous and asynchronous, through work completion.  Students are required to participate daily  in each class by completing their assigned work for each class on the day it is assigned. Participation includes, but is not limited to, online activities, completion of regular assignments, completion of assessments, or contact with a teacher.  Senate Bill 98 provides that each school district must document daily participation of each student on each school day, in whole or in part, for which distance learning is provided. If the student does not participate in distance learning, then they must be marked absent.


Absences

If a student is marked absent, parents/guardians will be notified of the absence via a phone call from the Attendance Department. In addition, the student will be marked absent in Aeries. Students who are flagged for consistently missing daily attendance will be referred to Administration. MHHS staff will follow up with the student and their family to re-engage the student in daily attendance. 


All excused absences need to be cleared by a parent or guardian within 48 hours of the absence. In determining whether or not an absence is excused, MHHS follows CA Education Code guidelines for excused vs. unexcused absences (please see below).


After a student acquires three days of excused absences, a doctor's note will be required to justify any additional absence except for quarantine. To clear an unexcused absence with a doctor’s note, you may submit your document(s) via email to mhhsattendance@lammersvilleusd.net, or use the attendance form found here or call (209) 836-7460.


In determining whether or not an absence is excused, MHHS follows CA Education Code guidelines for excused vs. unexcused absences.  We must follow these guidelines when coding absences in our system. 


Excused Absence (found in CA Education Code 48205)

  1. Illness
  2. Family Funeral
  3. Quarantine (COVID 19) 
  4. Optometric, medical, or dental appointments (*Please make every effort to schedule appointments outside of the school day)
  5. A court appearance by subpoena (child)
  6. Participation in religious exercises

*Find the full list of 10 excusable reasons for absence from school in CA Ed Code here.


Examples of an Unexcused Absence

The following list details reasons that cannot be excused:

  1. Family Vacations and extended weekend trips
  2. Oversleeping
  3. Parent fault for being late or absent
  4. Car trouble
  5. Any absence would typically be considered excused but is not cleared by a parent/guardian or doctor's note within 48 hours of returning to school

*This list is not all-inclusive. If you have specific questions regarding unexcused absences, please contact the attendance office.


* Your child’s attendance can be accessed through the Aeries Parent Portal, which can be found on the front page of the school website or by clicking here. If you are having trouble accessing your account, please call the school’s main number at (209) 836-7460.

EXCUSING AN ABSENCE
If your student will be absent from school, please contact the Attendance line or email the attendance office to report the absence within 48hours.  Absences may not be excused after 48 hours.  When excusing an absence, please be sure to include the student's name, date of absence, and reason for absence to avoid any delay in excusing the absence. 

You can click here to see the California Education Code list of acceptable reasons to excuse an absence.  If your student is going to be absent and it does not fall under one of the excusable reasons, you may complete this form prior to the absence and turn it into the attendance office.  

To report a student absence please fill out our online form CLICK HERE TO ACCESS FORM

 

To speak with an attendance clerk please call 209.836.7460 ext. 3005

 

To email the attendance office please email mhhsattendance@lammersvilleusd.net 

 

DATES STUDENTS MUST BE PRESENT
1. Please note that it is essential that students be present on the first and last day of the school year. Students who are not present will be dropped and must re-enroll when they return.
 2. Students MUST be present for finals in December and May.  Early finals will not be provided for students to leave school early.  If there is an extenuating circumstance, please contact your student's counselor.

SHORT-TERM Independent Study (Click here for the form):

  • Short-term Independent Study is used when a student is planning to be absent due to a trip or non-medical reason for a period of at least five (5) school days and no more than ten (10) school days.
  • Requests for Short-term Independent Study agreements must be submitted at least ten (10) school days prior to the absence.
  • Students whose achievement is below grade-level standards, may not be eligible for Short-term Independent Study.
  • If a student has unsuccessfully completed a previous Short-term Independent Study agreement, they are not eligible for any subsequent Short-term Independent Study agreements.
  • Effective 8/10/17, students will not be granted more than three (3) Short-term Independent Study agreements during their time in grades K-12.
  • Short-term Independent Study agreements will not be issued the first twenty (20) school days or the last twenty (20) school days of the year.
  • Coursework assigned on a Short-term Independent Study Agreement must be completed and submitted on the FIRST day the student is scheduled to return to school.  Any missed tests/quizzes/presentations will be taken or presented on the FIRST day the student is scheduled to return to school.
 

EXCESSIVE EXCUSED ABSENCES
Per LUSD Administrative Regulation (AR) 5113(c), after a student has had 5 absences verified by a parent for illness, any further absences must be verified by a physician.

 

To access the attendance section of the Student Handbook, please click here.